Parkhouse Bell Ltd (the Company) is a global Talent Insight business which provides talent insight, mapping and pipelining services to our clients and work-finding services to candidates.
The Company must process personal data (including sensitive personal data) so that it can provide these services – in doing so, the Company acts as a data controller.
We work with respected and influential businesses across the globe who have a need for high demand or specialised talent. We are committed to protecting the privacy of data we collect and hold.
In this privacy statement, we outline our policies regarding the collection, use and transfer of your personal data, the security measures we employ to protect such data and the rights and choices you have with regard to access or use of such data.
Parkhouse Bell Ltd is registered as a Data Controller with the ICO under company registration number 5880044 and ICO registration Z165835X.
You may give your personal details to the Company directly, such as on an application or registration form or via our website, or we may collect them from another source such as a jobs board.
The Company must have a legal basis for processing your personal data. For the purposes of providing you with work-finding services and/or information relating to roles relevant to you, we will only use your personal data in accordance with this privacy statement. At all times, we will comply with current data protection laws.
Purpose of processing and legal basis.
The Company will collect your personal data (which may include sensitive personal data) and will process your personal data for the purposes of providing you with relevant services. This includes, for example, contacting you about job opportunities, assessing your suitability for those opportunities, updating our databases, putting you forward for job opportunities, arranging payments to you and developing and managing our services and relationship with you and our clients.
In some cases, we may be required to use your data for the purpose of investigating, reporting and detecting crime and also to comply with laws that apply to us. We may also use your information during the course of internal audits to demonstrate our compliance with certain industry standards.
We must have a legal basis to process your personal data.
The legal bases we rely upon to offer our work-finding services to you are:
– Your consent
– Where we have a legitimate interest
– To comply with a legal obligation that we have
– To fulfil a contractual obligation that we have with you
This is where the Company has a legitimate reason to process your data provided it is reasonable and does not go against what you would reasonably expect from us. Where the Company has relied on a legitimate interest to process your personal data our legitimate interests is/are as follows:
– Managing our database and keeping work-seeker records up to date;
– Executing assignments for our clients that may include providing work-finding services to you;
– Contacting you to seek your consent where we need it;
– Giving you information about similar products or services that you have used from us recently;
In addition to information provided by you in a CV format and in telephone, email or other conversations, we may gather information from third party sources such as LinkedIn, Google and other search engines, company websites, press and periodicals and other publicly available sources. Selectively, if relevant to a specific assignment and subject to your explicit consent, we may process your sensitive personal data.
Statutory & contractual requirement.
The Company has certain legal and contractual requirements to collect personal data (e.g. to comply with the Conduct of Employment Agencies and Employment Businesses Regulations 2003, immigration and tax legislation, and in some circumstances safeguarding requirements).
Our clients may also require this personal data, and/or we may need your data to enter into a contract with you. If you do not give us the personal data we need to collect we may not be able to continue to provide work-finding services to you.
Unless designated otherwise, the data we hold is processed on the lawful basis of legitimate interest.
By submitting your personal information or CV to us, you indicate your willingness to be considered, when appropriate, for any of Parkhouse Bell’s confidential assignments.
We use certain personal data to identify individuals that might be suitable and worth approaching for a particular role. This is necessary for our legitimate interests as a talent research company.
Summary information may be shared with a client in the context of a particular assignment. This may include name, job title, company and business contact details. No representation is made about your interest or availability for any role. Before presenting any further details or indicating any potential interest you may have, we will contact you and obtain your consent to such processing.
Your personal information may also be used in an anonymised form, and in the aggregate in order to put together industry, marketing and employment trend analysis, reports and statistics. Used in this matter, it will not be possible to identify the data subject.
We may share your personal information with third parties where we have retained them to provide services that you or our clients have requested. Circumstances will include referencing, qualifications, criminal reference checking services (as required and subject to consent), verification of the details you have provided from third party sources, psychometric evaluations and skills tests.
We may also share your personal information with third parties who perform functions on our behalf and who also provide services to us. These third parties are also required to comply with the obligations of the GDPR and will have similar and equally stringent undertakings of privacy and confidentiality.
Where we have a legal obligation, we will share your personal information with third parties to comply with that legal obligation; when it has been demonstrated that an applicable law requires it; at the request of governmental authorities conducting an investigation; to detect and protect against fraud, or any technical or security vulnerabilities; to respond to an emergency; or otherwise to protect the rights, property, safety, or security of third parties, visitors to the our website, our business or the public.
Parkhouse Bell Ltd does not carry out any automated decision making.
The Company may transfer the information you provide to us to countries outside the European Economic Area (‘EEA’) for the purposes of providing you with work-finding services. We will take steps to ensure adequate protections are in place to ensure the security of your information. The EEA comprises the EU member states plus Norway, Iceland and Liechtenstein.
The Company will retain your personal data only for as long as is necessary for the purpose we collect it. Different laws may also require us to keep different data for different periods of time. For example, the Conduct of Employment Agencies and Employment Businesses Regulations 2003, require us to keep work-seeker records for at least one year from (a) the date of their creation or (b) after the date on which we last provide you with work-finding services.
We must also keep your payroll records, holiday pay, sick pay and pensions auto-enrolment records for as long as is legally required by HMRC and associated national minimum wage, social security and tax legislation. This is currently 3 to 6 years.
We will generally keep your personal data for no longer than ten years, after which it will be destroyed if it is no longer required for the purpose(s) for which it was obtained. Where we have undertaken referencing on behalf of a client, which may contain sensitive personal data, this will be deleted 12 months after the data has been presented to our client.
Please be aware that you have the following data protection rights:
– The right to be informed about the personal data the Company processes on you;
– The right of access to the personal data the Company processes on you;
– The right to rectification of your personal data;
– The right to erasure of your personal data in certain circumstances;
– The right to restrict processing of your personal data;
– The right to data portability in certain circumstances;
– The right to object to the processing of your data that was based on a public or legitimate interest;
– The right not to be subjected to automated decision-making and profiling; and
– The right to withdraw consent at any time.
Where you have consented to the Company processing your personal and sensitive data] you have the right to withdraw that consent at any time by contacting Parkhouse Bell firstname.lastname@example.org.
Please note that if you withdraw your consent to further processing that does not affect any processing done prior to the withdrawal of that consent, or which is done according to another legal basis. There may be circumstances where the Company will still need to process your data for legal or official reasons. Where this is the case, we will tell you and we will restrict the data to only what is necessary for those specific reasons.
If you believe that any of your data that the Company processes is incorrect or incomplete, please contact us using the details above and we will take reasonable steps to check its accuracy and correct it where necessary.
You can also contact us using the above details if you want us to restrict the type or amount of data we process for you, access your personal data or exercise any of the other rights listed above.
We use reasonable efforts to ensure that data is accurate, complete, current and reliable for its intended use. We use appropriate technical and organisational measures and safeguards to help protect your personal data from unauthorised access, misuse, alteration or loss, which will include but is not limited to: Physical measures such as locking away of confidential material and IT equipment, secure offices and I.T. measures such as password access to hardware and systems.
Our internal policies and procedures are designed to help ensure we safeguard the privacy and accuracy of all data we collect or process. To the extent that we disclose personal data to clients or third parties, we request that they properly protect the security and confidentiality of such information and otherwise process such data in accordance with applicable law.
We will update this privacy statement from time to time. The last date the statement was changed will be posted at the bottom of the statement.
If you have any quesries or complaints regarding this privacy notice or any of the procedures set out within, please contact:
Head of Corporate Services
You also have the right to raise concerns with the Information Commissioner’s Office:
0303 123 1113
You also have the right to raise concerns with any other relevant supervisory authority if you believe that your data protection rights have not been adhered to.
Topic: Data protection/Privacy Notice
Last Updated: 17 February 2022
Version: V 2.0